Reduce Picture File Size Office For Mac

You already know how to remove all pictures from a file in a single click, but what if you need to keep those images in place? Checking visual content is a key editorial task, after all. Or what if the Word file is producing the output so the pictures are required? Many reports and ebooks are designed in Word!

Reduce an image’s file size In the Preview app on your Mac, open the file you want to change. Choose Tools Adjust Size, then select “Resample image.” Enter a smaller value in the Resolution field.


There are at least three ways to pop that ballooning file size while keeping photos in place:

  • Crop photos
  • Shrink photos
  • Compress photos
  1. Outlook for Mac is a disk space hog but the macOS has a way to recover some of that. Mac computers can have relatively small hard drives like 128GB or 265GB which Outlook 2016 for Mac can gobble up. Unfortunately, Outlook for Mac, even the latest Outlook 2016 doesn’t have some of the space saving options available to Office for Windows.
  2. Compressed PDF files are drastically smaller but perfect in quality for sharing via email or web. Security Guaranteed. All files are protected with 256 bit SSL encryption and deleted automatically after 2 hours.
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Crop Photos and Delete the Cut Parts!

Reduce powerpoint file size mac

It’s really handy to be able to uncrop photos, but keeping all that cut data contributes to file bloat. Tell Word to delete the cropped info. Open the Compress Pictures dialog to access this setting as show in the following figures.

Launch the Picture Format ribbon by clicking on a picture in the file. Then click the Compress Picture button to open the dialog.

Select the option to apply the settings to “All pictures in this file” and then click the Picture Quality field to open the menu at right. Selecting the option to “Delete cropped ares of pictures” can also greatly reduce file size.

Shrink Photos

Reduce Picture File Size Office For Mac

Simply reducing photos to small reference size will greatly cut the size of the file. Click on each image and drag a corner toward the centre of the image then release to set the size.

For editorial processes, reducing to email quality is good enough. For final documents, keep to at least on-screen quality. Access this dialog from the Compress Pictures button shown above.

Compress Photos

Older versions of Word keep every MB of photo data in the file. With today’s hi-res images, that means docx files become unwieldy with just a few images. It’s possible to compress images one at a time, or, open preferences and make the change globally with just a click or two!


The latest versions of Word don’t keep all the photo data within the docx file, so reducing the picture quality may not have a dramatic effect on file size. Resizing or deleting cropped parts will provide a greater reduction in file size.


Older versions of Word may not reduce file size when simply resizing images. Try compressing instead.

It’s generally best practice to provide the production department with original images, not pictures embedded in a docx. So keep all image files in a folder!

Reduce Powerpoint File Size Mac

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Reduce Image Size Macbook

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Reduce Picture File Size Office For Macs

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