Make A Table For Blogger In Word On Mac

If you have included tables in a document, Word can generate a list of them all for you. Like a Table of contents, this list or Table of tables can include page references or links to each table.

A Table of tables can be useful for creating a proper appendix or reference within more formal documentation. It can be handy to have a list of all the tables used in a document either for publication or just for ‘in-house’ use during writing.

Before you can add a Table of tables to your document, you must add captions to all the tables in your document, as described in Adding Captions in Word. Â Â Yes, there is an alternative way making the list from styles but captions works better because each table gets a individual label.

Two Tables in Word

Open your document in Word. From the View menu, select Draft. You should see a section break just before the Table of Contents. If a section break is present, skip to Step 4. If the section break is missing, place your cursor just in front of the “T” in “Table”. On the Insert menu, select Break and then Section Break (Next Page).

Before we begin, lets try to sort out a linguistic mess. Word has two features both called ‘tables’.

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  2. Select your table, or a portion of it. Right click your mouse. Choose Table Properties. You can also choose Table Properties from the Table menu in the menu bar. Home & Learn Adjust the alignment, as well as the row and column settings. You can also make use of the text wrapping feature. Click OK when you've made the desired changes.
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Table – a list of captions etc within a document e.g. Â Table of Contents, Table of Figures etc.

table – a grid of boxes or cells placed in a Word document from Insert Table.

Normally the two are separate and it’s clear from the context which one we’re talking about.

For this article we’ll try to make it clear which ‘table’ we’re talking about by using the term ‘list’ but mostly with a capital letter ‘Table’ for the list and lower case ‘table’ for the grid. E.g. a Table of tables.

Slightly less confused? Good, let’s get on with it.

Making a simple Table of tables

Once you have some tables captioned in the document you can make a reference Table of them.

Click where you want the Table to appear (most likely as an appendix or close to your Table of Contents).

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Make A Table For Blogger In Word On mac

Go to References Captions Insert Table of Figures (yes, ‘Figures’) to bring up the “Table of Figures” dialog.

First thing to do is change the Caption Label from Figures to table. And lo! you have a Table of tables!

The “Print Preview” and “Web Preview” panes show how the Table will appear. By default, page numbers are displayed and aligned to the right, although you can change this by deselecting the appropriate checkboxes.

The “Tab leader” dropdown changes what appears between the text and the right-aligned page numbers.

“Use hyperlinks instead of page numbers” for the web preview gives you a clickable table with links to each table in the Word document.

Table Formats

The “Formats” drop-down list directly affects the appearance of the Table of tables. The available options are:

  • From template
  • Classic
  • Distinctive
  • Centered
  • Formal
  • Simple

Select a format to see how it will look in the preview panes.  Most people use ‘From template’ because that will match the font etc in the current document or template.

To design a custom Table of tables layout, select “From template” and click the “Modify” button to create your own style.

When you are happy with the layout, click “OK” to build your Table of tables. Word will search for the captions, sort them by number, and display the Table of tables in the document.

Word déjà vu

If all this seems familiar, that’s because it’s almost exactly the same as the ‘Table of Contents’Â and Table of Figure options. In fact, a Table of tables uses the same underlying Word technology as Table of Contents (the {TOC } field).

Css hack for safari mac only. You already know that a table of contents makes it easier for your readers to work with long documents of 10 or more pages. They give printed documents a sophisticated look and feel, and add ebook-like navigation to onscreen documents.

But did you know that tables of contents are wicked easy to create and update in Microsoft Word? I created the following table of contents with just three clicks—and so can you. Here’s how!

In this article I’ll show you how to create a table of contents (ToC) in Word 2013—but you’ll use the same process to create one in Word 2010, Word 2007 and Word 2011 for the Mac.

Inserting a table of contents

In Word, tables of contents rely on your use of styles to format headings. If you already used the Heading 1, Heading 2, and other heading styles to format your document, you’re ready to insert your ToC. Follow these steps to insert a table of contents:

  1. Click in your document where you want to create the table of contents. If you’d like it to appear on its own page, insert a page break (Ctrl+Enter) before and after inserting the ToC.
  2. Click the References tab. In the Table of Contents group, click Table of Contents.
  3. Choose the style of Table of Contents you wish to insert. Automatic Table 1 creates a ToC titled Contents. Automatic Table 2 creates a ToC titled Table of Contents.

Word will create a ToC from the document text you styled with one of the first three heading styles: Heading 1, Heading 2, and Heading 3. The ToC will include a string of dots called a leader between the heading text and the page number for each heading.

Hold Ctrl and click on one of the page numbers to navigate to that location in the document. When people reading your document on-screen hover over a page number, they’ll be reminded that they can use the ToC for navigation.

No styles?

If the headings in your document aren’t formatted with styles, before inserting your table of contents, select each of the top-level headings for your ToC and apply the Heading 1 style from the Styles group on the Home tab of the ribbon.

Select all the second-level headings and apply the Heading 2 style, and so on. With your heading styles all applied, click on the References tab and insert your table of contents.

Inserting a custom ToC

Make A Table For Blogger In Word On Mac Shortcut


The default Word ToC includes the first three heading levels; you won’t want this much detail in ToCs for longer documents. Even in a shorter document, you might choose to only include Heading 1 and Heading 2 text in your ToC. When inserting the ToC, choose Insert Table of Contents to specify formatting—including how tab leaders and page numbers are formatted, and which heading levels to include.

If you formatted your headings with distinct styles for each level, but used styles other than the built-in heading styles, click the Options button in the Table of Contents dialog box to map the styles you used to the ToC framework.

Just as the ToC is created based on styles, it’s also built to beformatted with styles. If you want to change the font, font size, or other formatting attributes of the ToC, click the Modify button in the Table of Contents dialog box and specify your formatting for each ToC heading level. Any formatting you apply directly to the TOC is discarded whenever the TOC is updated.

Updating your ToC

Make A Table For Blogger In Word On Mac Free

After you’ve edited your document, page numbers and headings may change, which will make your ToC incorrect! But don’t worry. To update your Table of Contents, right-click in the table and choose Update Field, or choose Update Table from the Table of Contents group on the References tab. Select entire table or page numbers only and click OK to regenerate the table of contents from your headings.

It’s a good practice to update the table of contents before printing or sharing a document in case it has been modified since the last time the ToC was updated.

Note: You don’t need to wait until your document is finished to insert a table of contents. If you’re creating a long document, create a table of contents from an outline so that you can navigate using the ToC while you’re working on the document.

Not all documents require a table of contents; they’re inappropriate for letters and memos, obviously, and overkill for smaller documents.

Tables of contents shine in formal reports and documents of more than 10 pages. Any document that merits a cover page would also benefit from a table of contents to provide a high-level outline and built-in navigation for the people who use the document.

Make A Table For Blogger In Word On Mac Os

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Make A Table For Blogger In Word On Mac

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