How To Search For An Email On Mac Client Email

  1. How To Search For An Email On Mac Client Email Settings
  2. Best Email For Mac Users
Topics Map > Features and Functionality > Client Capabilities > Desktop

Open a new Finder window or click on the desktop of your Mac. Hold down the Option key and select Go in the top menu bar. Select Library from the dropdown menu. Scroll down to find the Mail folder. The Mail application that ships with macOS and OS X is solid, feature-rich and spam-eliminating software that is also an easy-to-use email client. Optimized to work on the Mac, the Mail app is trouble free and full featured. It can handle all your email accounts in one place. Schedule emails to be sent later when recipients are most likely to read them. Reminder to Follow-up. Get reminded to follow up on important emails when the time is right. Email Signatures. Swipe left or right to find the best professional or personal signature for your email. On the top left, click the 'Mail' menu item. From the list select 'Preferences'. A pop-up box displays. Select the Accounts tab. With an easy-to-use interface, eM Client provides more than just the management of.

This document will provide instructions on how to use the search function within Outlook for Mac.

Finding an E-mail

Using the quick search to search current folder

  1. Locate the quick search bar in the upper right of Outlook
  2. Type the word you wish to use to search by then select the category from the drop down
  3. Your results will appear based off what you searched for.
  4. Click the x in the search bar to clear your search.

Using the full search options

How To Search For An Email On Mac Client Email

If you want to refine your search even more, you have the option of changing search criteria.

  • To do so, click the search bar in the upper right. You will see another option called 'Search' added to your tools.

    From here you can:

    • Select Subfolders , All Mailboxes, or All Outlook Items to specify where you want the search to look.
    • Search for Attachments, Subjects, who you received the e-mail from or who you sent it to along with when it was sent or received.


  • If you don't click Close Search, the Search tab remains active. The item list continues to show the search results even if you click another tab, such as the Home tab.
  • An Outlook search includes the file names of attachments but not the text inside attachments.
  • To save a search as a Smart Folder, on the Search tab, click Save Search, and then enter a name for it under Smart Folders.
  • Further search resources can be viewed on Microsoft's support pages.

Keywords:office 365 0365 microsoft o365 outlook 2016 2019 subscription for mac apple search find item email instant quick find folder message itemSuggest keywordsDoc ID:45292
Owner:O365 S.Group:Office 365
Created:2014-11-25 15:31 CSTUpdated:2020-09-09 14:12 CST
Sites:DoIT Help Desk, DoIT Tech Store, Office 365
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macOS email clients like Mail and Airmail, the latter being our pick for the best third-party email client on the Mac, support the use of URLs to link to individual messages from other applications. The ability to generate links to specific email messages can be a HUGE timesaver from a productivity perspective. Here’s a few example use cases:

  • Having a link to the original message in the notes of the task in your task manager allows you to quickly jump straight to the message you need to take action on and then check it off.
  • Having a link to the original message in your reference file (like Evernote) can be very handy when trying to find information quickly and share it with the rest of your team or organization.
  • Having a link to the original message in a calendar app can help provide more context for the meeting, especially if the other party didn’t provide any additional notes or details.

When you use a link to a specific email message, it allows you to go straight to that message and bypass the rest of your email. That means you won’t get distracted by what might have appeared in your inbox since you last looked, and you are free to focus on the thing that you need to take action on. It also means you don’t need to search through your archive or dig through project folders to find the exact message.

Most of the time, the link to a specific email message will look something like this:

message:%[email protected]

Believe it or not, this URL format tells your Mac exactly which message you’re trying to reference. There’s really only two parts to this complicated-looking URL: 1) the “message:” prefix that tells your Mac that this is an email, and 2) the Message ID that tells it exactly which email to pull up. Once you know how to locate these unique Message IDs for the email messages you want to reference, you can create links that allow you to open the messages directly without having to look through your email client to find it.

Different email clients have different ways of finding these message-specific URLs, so let’s take a look at Apple Mail first.


Finding message URLs in Apple Mail can be a little tricky if you don’t know where to look. The absolute easiest way to get the message-specific URL for a specific message is to simply drag the email message into an application like TextEdit, which will create the subject line of the email as a clickable link. But if you want to be able to see the Message ID, you can actually display this in the preferences:

  1. In, click Mail → Preferences.
  2. Select the Viewing tab in the Preferences window.
  3. Choose Custom from the Show header detail pop-up menu.
  4. Click the plus (+) symbol in the lower-left corner, then enter “Message-ID” in the space provided and click “OK” to save.

Now, when you view an email in Apple Mail, you will see the “Message-ID” field.


How To Search For An Email On Mac Client Email Settings

You can copy this Message-ID and use it to create your own message URLs. Just paste the Message-ID after the Message URL prefix: message:%3Message-ID%3E

Change default software opening setting. You can automate that string creation in something like TextExpander. Alternatively, you can run this AppleScript from TextExpander or Alfred. It retrieves the message URL of the opened, active message in Mail and puts a link to it on the clipboard:

tell application 'Mail'
set selectedMessages to selection
set theMessage to item 1 of selectedMessages
set messageid to message id of theMessage
-- Make URL (must use URL-encoded values for '<' and '>')
set urlText to 'message://' & '%3c' & messageid & '%3e'
return urlText
end tell

There are a couple different formats that will work on your Mac. Here’s a Daring Fireball post that explains the different message URL formats. With a little tinkering, you’ll be able to easily copy the message ID from Mail for easy reference later.


Finding a message-specific URL is much easier in Airmail (the third-party email client that we recommend) because it is actually built in to the application:

  1. Select the message for which you want the URL.
  2. Click Edit → Copy Message Link, or hit the keyboard shortcut: ⌃ ⌥ ⌘ C.
  3. Paste the URL where you want the direct message link to appear.

For most instances where you’d want a link to the original message, Airmail provides an even simpler way to implement these direct message URLs. Airmail integrates directly with other productivity apps, so if you wanted to include the link in a calendar event or a task in your task manager, all you have to do is right-click the selected message and select the appropriate app from the list. You can also get the link to the message via this contextual menu.

If you don’t see your favorite app in the list, you might need to enable it first. Here’s how to set this up:

  1. In Airmail, click Airmail → Preferences.
  2. Select the Services tab.
  3. Select the services you want to use inside Airmail and make sure they are enabled.

Once you have your favorite productivity apps enabled, you can quickly and easily send email messages directly to them.

One thing to be aware of: the links that Airmail uses to direct messages do NOT use the default message: prefix. Instead, Airmail uses an airmail: prefix, which tells your Mac to open the link in Airmail specifically. This is what a direct message URL looks like in Airmail:


This isn’t a big deal if you use Airmail as your default email client, but it’s important to know that it’s not using the Mac’s default message URL scheme. If you’re just kicking the tires on Airmail, you might want to decide whether you want to use it long-term before creating a bunch of direct message URLs that you won’t be able to use if you decide to move away from Airmail in the future.

Best Email For Mac Users

Once you have the process of obtaining message URLs, your options open up significantly for keeping your inbox clean and feeling confident that items aren’t falling through the cracks.