How To Add Shared Calendars In O365 To Outlook 2016 For Mac

This document shows how a user can add a shared mailbox in their Outlook 2016 Mac computer. Step 1: Open up your Outlook 365 and click on File to access more file options. Home → Support → Office 365 → Add a Shared Office 365 Calendar to Outlook Add a Shared Office 365 Calendar to Outlook Once a Shared Calendar has been created by Westechs or your Office 365 administrator you can use the following steps to add the calendar to your Outlook.

© Thomas Barwick/Getty Images You can sync your Google Calendar to Outlook on a Mac or PC. Thomas Barwick/Getty Images
  • You can sync your Google Calendar to the Outlook desktop app for Mac by adding your Google account and PC by importing your calendar.
  • You can also sync your Google Calendar to your Outlook.com account.
  • If you have a paid G Suite account, you can use the G Suite Sync for Microsoft Outlook tool.
  • Outlook can automatically sync with a Google Calendar when you use Outlook on mobile devices for iOS and Android operating systems.

If you use Outlook and Google calendars to manage your life, syncing them is critical to avoiding conflicts and ensuring you don't miss planned events or calls.

How you add a Google Calendar to your Outlook account depends on what platform you're using. You can import your calendar, add your entire Google account to your Microsoft desktop app, or add a calendar while logged into your Outlook account. How to get data analysis for excel mac 2011 online.

If you want to sync your Google Calendar to Outlook, here are three ways to do it.

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How to sync your Google Calendar on Outlook.com

1. Open Google Calendar.

2. In the left-hand column, hover over the calendar you want to add to Outlook.

3. Click the three dots beside the calendar.

4. Select 'Settings and sharing.'

© Abbey White/Business Insider You can only add one Google Calendar to Outlook at a time, though you can sync as many as you want. Abbey White/Business Insider

5. On the Settings page, scroll to the 'Integrate calendar' section

6. Copy the 'Secret address in iCal format' link.

© Abbey White/Business Insider This link will be pasted into Outlook. Abbey White/Business Insider

7. Log in to Outlook.com and click the calendar icon in the left sidebar.

© Abbey White/Business Insider This icon will be to the left of your Inbox folders list. Abbey White/Business Insider

8. Click 'Add calendar.'

9. Choose 'Subscribe from the web' in the left-hand column.

10. Paste the 'Secret address in iCal format' link.

11. Title the calendar and then click 'Import.'

© Abbey White/Business Insider If you don't title the calendar you won't be able to import it. Abbey White/Business Insider

How to sync your Google Calendar on Outlook for Windows

1. Go to https://calendar.google.com.

2. Click on the gear icon in the upper-right.

© Abbey White/Business Insider You can find this option in the upper-right next to your profile icon and the month dropdown. Abbey White/Business Insider

3. Select 'Settings' from the drop-down menu that appears.

4. Choose 'Import & Export' in the left sidebar.

5. Select 'Export' to download a zipped .ics file of your Calendar content.

© Abbey White/Business Insider A downloading link should appear at the bottom of your browser screen. Abbey White/Business Insider

6. Launch Microsoft Outlook.

7. Click 'File' in the upper menu bar.

8. Select Open & Export from the left sidebar.

9. Click the 'Import/Export' option.

© Abbey White/Business Insider The third icon down features green and blue arrows. Abbey White/Business Insider

10. In the pop-up window that appears, click 'Import an iCalendar (.ics) or vCalendar file (.vcs)' before selecting 'Next.'

© Abbey White/Business Insider This is the file format that matches your Google Calendar download. Abbey White/Business Insider

11. In the file window, locate and select the zipped folder you downloaded for Google Calendar before clicking 'Open.'

12. Choose 'Import' in the window that appears to bring your Google Calendar items into your Microsoft Calendar. You can also choose to create a new calendar in Outlook.

© Abbey White/Business Insider Your Google Calendar will not be visible in Microsoft Outlook. Abbey White/Business Insider

How to sync your Google Calendar on Outlook for Mac

1. Launch Microsoft Outlook.

How To Add Shared Calendars In O365 To Outlook 2016 For Mac Os

2. Click on 'Outlook' in the top toolbar.

3. Select 'Preferences' from the drop-down menu.

© Abbey White/Business Insider This option will be directly beneath 'About Outlook.' Abbey White/Business Insider

4. Choose 'Accounts.'

© Abbey White/Business Insider This section stores all the accounts you have connected to Outlook. Abbey White/Business Insider

5. Click on the '+' icon at the bottom of the left sidebar.

© Abbey White/Business Insider This will let you add or create a new account. Abbey White/Business Insider

6. Select 'New Account.'

7. In the login window that appears, enter the Gmail account associated with the Google Calendar you want to sync then press 'Continue.'

© Abbey White/Business Insider The email doesn't have to be associated with Microsoft Outlook. Abbey White/Business Insider

8. Choose 'Continue' to authorize your Gmail account to be synced to the Microsoft Cloud.

9. A new browser window will open with a list of your Google Accounts. Select the email account you want to sync to Outlook.

© Abbey White/Business Insider Choose the Google account you want to sync. Abbey White/Business Insider

1o. On the next page, click 'Allow' to authorize Microsoft Apps & Services to have access to your Google Calendar.

11. Select 'Open Microsoft Account' in the pop-up window that appears.

12. Click 'Done' after your account has been added.

13. Click the Calendar icon at the bottom of Outlook's left sidebar to see your Google Calendar events in your Microsoft Calendar.

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[Update]: This blog post was updated on March 6, 2020.

Want to improve cooperation in your organization? Calendar sharing might help you with just that. You can share a calendar in Office 365 by following at least three methods. The first one is sharing a calendar in Outlook on the web (OWA), the second one is sharing a calendar in Outlook, and the third method is creating a shared mailbox with access to shared calendar. In this blog post, you’ll find instructions for all these methods.

Share an Office 365 calendarin Outlook on the web

To share a calendar in Outlook on the web (OWA), you need to:

  1. Open a calendar that you want to share with other users in your Office 365 organization. You can access it from the main menu in Outlook on the web (you might need to click All apps to see the Calendar option):
    or by clicking the calendar icon at the bottom of the left pane:
  2. From the My calendars list, select a calendar you want to share.
  3. When you hover over the chosen calendar, three dots will show up next to its name. Click the dots and then Sharing and permissions.
  4. Now, you can select individuals you want to share the calendar with. You need to add them one by one.
  5. You can set up access rights for each person separately. This way you decide what people can do with your shared calendar. To confirm the setup and start sharing the calendar, click Share.
  6. The selected person will show up on the list below. At any time, you can change the access rights for a selected person or remove them from the sharing list by clicking the trash bin icon.
  7. Once you click the Share button, the person you specified receives an email where they can accept your calendar sharing invitation by clicking the Add this calendar button.
  8. After that, the email recipient can view the shared calendar by clicking the View calendar button.
  9. When they go the Calendar view, the shared calendar should be displayed there along with their other calendars.

Share an Office 365 calendar in Outlook 2019 and 2016

To share your calendar in Outlook 2019 or 2016, follow the steps below:

  1. First, open Outlook, then from the left pane select a calendar you want to share or click the calendar icon on the bottom menu.
  2. In the Calendar view, go to the Home menu and under the Share group, click Share Calendar.
  3. In the Sharing invitation window, select users you want to share the calendar with. If you want the users to be able to add, edit and delete items in your calendar, make sure to select this option as well. In the section at the bottom, you can put some comments, if needed. Click Send once the invitation is ready.

Create a shared calendar in Office 365

Tocreate a shared calendar in Office 365 you need to create a shared mailbox andassign full access permissions to users who will use its calendar. The calendarthat comes along with this shared mailbox will become the shared calendar forthe selected users.

How To Add Shared Calendars In O365 To Outlook 2016 For Mac

Follow the steps below to create a shared calendar in Office 365:

Create a shared mailbox in Office 365

  1. Log in to your Office 365 portal with your admin credentials and click the Admin app to access Microsoft 365 admin center.
  2. In Microsoft 365 admin center, under the Admin centers section, select Exchange.
  3. In the Exchange admin center, go to recipients, and shared.
  4. Click the plus icon (+) to add a new shared mailbox.
  5. Provide the name for your shared mailbox, enter an email address and add users that will have permissions to use this shared mailbox.
    Note: Instead of adding individual users one by one, you may want to create a security group first and then add this security group to the shared mailbox. This is useful when you need to manage permissions for many users in the organization.
  6. Click Save to create the shared mailbox.
  7. The new shared mailbox should appear on the shared list. Double-click it to edit its settings.
  8. In the mailbox delegation tab, make sure the selected users (or a security group) have Full Access permissions assigned to this mailbox. Click Save to finish creating the mailbox.
    Note: Full Access permissions will allow the users to add, edit and delete calendar entries in the shared calendar. Users that have no permissions to this shared mailbox will only be able to see the Free/Busy statuses.

Using the shared calendar in Outlook

When you have finished creating the shared mailbox, you can start using its calendar as a shared calendar. Check if you can see it in your Outlook. It should appear automatically under My Calendars.

Using the shared calendar in OWA

To display and start using the shared calendar in Outlook on the web (OWA) you need to open it from a directory. To do that:

  1. Go to the calendar view. You can access it from the bottom menu in the left pane in Outlook on the web by clicking the Calendar icon.
  2. Click Add calendar.
  3. Select Add from directory and search for your shared calendar by typing the name of the shared mailbox.
  4. In the Add to section, choose where the calendar should be added to and click Add.
  5. The shared calendar should appear on the calendar list.

Note: The test environment I used for this guide is Microsoft 365 E5 suite. In other plans the steps and screenshots may look a bit different.

How to stop sharingcalendars in Office 365?

If you nolonger want to share your calendar, you can either remove the calendar fromsharing (Outlook on the web) or remove calendar permissions (Outlook 2019 and 2016).

To stop sharing your calendar in Outlook on the web:

  1. Go to Step 6 from the instruction above.
  2. Click the trash bin icon to remove the users from the sharing list.

Stop sharing your calendar in Outlook 2019 or 2016

Office 365 Shared Calendar Outlook

Follow thesteps below to stop sharing your Office 365 calendar in Outlook 2019 or 2016:

How To Add Shared Calendars In O365 To Outlook 2016 For Mac

  1. In the Calendar view, go to Home menu and under the Share group, click Calendar Permissions.
  2. In the Calendar Permissions window, go to the Permissions tab and select users you want to remove from sharing. Click Remove, then Apply, and OK.

How To Share A Calendar On Outlook

That’s it. Thesetwo simple methods allow you to share a calendar in Office 365 by using the nativeoptions built in Outlook on the web and Outlook 2019/2016.

How To Add Shared Calendars In O365 To Outlook 2016 For Mac Osx

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