You already know that a table of contents makes it easier for your readers to work with long documents of 10 or more pages. They give printed documents a sophisticated look and feel, and add ebook-like navigation to onscreen documents.
Open the references tab again and select the 'add text option'. It is to the left of the table of contents option. You can now choose if the section will be a main, sub, or sub sub heading; this is done by selecting level 1, 2 or 3 in the drop down menu.(Level one being main and 3 being sub sub). When asked if you want to replace the table of contents, click Yes. Highlight the table of contents title 'Table of Contents.' Go to the Insert tab. Click Links section and choose Bookmark. In the Bookmark name field, enter 'toc' (without quotes), and click Add. Insert a page break after your table of contents. Insert and Format a Table of Contents To insert a table of contents into your document, follow these steps: Select the position in the document where you want the table of contents by clicking in the point of the document where the table of contents should be inserted. Choose the Document Elements ribbon toolbar.
But did you know that tables of contents are wicked easy to create and update in Microsoft Word? I created the following table of contents with just three clicks—and so can you. Here’s how!
In this article I’ll show you how to create a table of contents (ToC) in Word 2013—but you’ll use the same process to create one in Word 2010, Word 2007 and Word 2011 for the Mac.
If you downloaded Office from the Mac App Store, and have automatic updates turned on, your apps will update automatically. But you can also manually download the updates: Open the Mac App Store from your Dock or Finder. Click Updates on the left side menu, then click Update All, or the Update button next to the apps that you want. First, Office 2011 for Mac users on a Retina MacBook Pro should head over to Microsoft’s download page or run Auto Update from within an Office for Mac application (although, as of the time of. How do i update my office for mac 2011 version. When you're ready to install the latest version (either a subscription or non-subscription version of Office), follow the steps in Download and install or reinstall Office on a PC or Mac. After the installation completes, your new version of Office should update automatically, or you might get a notification an update.
Inserting a table of contents
In Word, tables of contents rely on your use of styles to format headings. If you already used the Heading 1, Heading 2, and other heading styles to format your document, you’re ready to insert your ToC. Follow these steps to insert a table of contents:
- Click in your document where you want to create the table of contents. If you’d like it to appear on its own page, insert a page break (Ctrl+Enter) before and after inserting the ToC.
- Click the References tab. In the Table of Contents group, click Table of Contents.
- Choose the style of Table of Contents you wish to insert. Automatic Table 1 creates a ToC titled Contents. Automatic Table 2 creates a ToC titled Table of Contents.
Word will create a ToC from the document text you styled with one of the first three heading styles: Heading 1, Heading 2, and Heading 3. The ToC will include a string of dots called a leader between the heading text and the page number for each heading.
Hold Ctrl and click on one of the page numbers to navigate to that location in the document. When people reading your document on-screen hover over a page number, they’ll be reminded that they can use the ToC for navigation.
If the headings in your document aren’t formatted with styles, before inserting your table of contents, select each of the top-level headings for your ToC and apply the Heading 1 style from the Styles group on the Home tab of the ribbon.
Select all the second-level headings and apply the Heading 2 style, and so on. With your heading styles all applied, click on the References tab and insert your table of contents.
Inserting a custom ToC
The default Word ToC includes the first three heading levels; you won’t want this much detail in ToCs for longer documents. Even in a shorter document, you might choose to only include Heading 1 and Heading 2 text in your ToC. When inserting the ToC, choose Insert Table of Contents to specify formatting—including how tab leaders and page numbers are formatted, and which heading levels to include.
If you formatted your headings with distinct styles for each level, but used styles other than the built-in heading styles, click the Options button in the Table of Contents dialog box to map the styles you used to the ToC framework.
Just as the ToC is created based on styles, it’s also built to beformatted with styles. If you want to change the font, font size, or other formatting attributes of the ToC, click the Modify button in the Table of Contents dialog box and specify your formatting for each ToC heading level. Any formatting you apply directly to the TOC is discarded whenever the TOC is updated.
Updating your ToC
After you’ve edited your document, page numbers and headings may change, which will make your ToC incorrect! But don’t worry. To update your Table of Contents, right-click in the table and choose Update Field, or choose Update Table from the Table of Contents group on the References tab. Select entire table or page numbers only and click OK to regenerate the table of contents from your headings.
It’s a good practice to update the table of contents before printing or sharing a document in case it has been modified since the last time the ToC was updated.
Note: You don’t need to wait until your document is finished to insert a table of contents. If you’re creating a long document, create a table of contents from an outline so that you can navigate using the ToC while you’re working on the document.
Not all documents require a table of contents; they’re inappropriate for letters and memos, obviously, and overkill for smaller documents.
Tables of contents shine in formal reports and documents of more than 10 pages. Any document that merits a cover page would also benefit from a table of contents to provide a high-level outline and built-in navigation for the people who use the document.
To learn more, watch these courses at LinkedIn Learning:
- Office 2019 New Features
If you’re on a Mac, running Word 2011, and you want to publish a book on Kindle, it is really hard to find a good tutorial on how to create a table of contents. Many of the tutorials are for Word for PC, which actually has a critical feature missing, that makes it much more tedious to do on a Mac. So here are the steps I used, in the hope that it helps another person to do the same thing.
Create the Title for the Table of Contents
1. Write the titleÃ‚Â “Table of Contents”, without the quotes, where ever you want the table of contents to appear in your ebook.
2. Highlight the words “Table of Contents” and then click Insert, Bookmark, and type “toc” (without quotes), and click Add. This step is necessary for Kindle to recognize this location as the official table of contents and so that the “Go To” lists the table of contents in the list of choices and it works properly. You must type “toc” and nothing else in order for Kindle to work. Other eBook publishers may need this to be different.
3. Verify that the Table of Contents is indeed bookmarked by going into your Word, Preferences, View, Show Bookmarks. Once you’ve made Table of Contents a bookmark it should look like this [Table of Contents] You can upload it to Kindle without hiding the bookmarks, it will work fine.
Create the Table of Contents Text
4. Highlight all chapter titles and set them to Heading 1. Highlight all sub-chapter headings and set them to Heading 2.
5. You can type out the chapters, or copy and paste them. Or if your eBook has lots and lots of chapters and sub-chapters, use the Insert Table feature to quickly create a table of contents, but you will need to copy and paste it elsewhere and then paste it back into your eBook to use. The reason is, in the next step we’re adding hyperlinks from the table of contents to the chapter titles, but if you do this using the table of contents that’s from the insert function, it will delete the hyperlinks if you accidentally update the table. So I think it’s best to use it to generate the text, but not actually use it as the actual table of contents.
Create the Hyperlinks to the Table of Contents
6. Manually create hyperlinks to each of the chapters in the table of contents. Highlight the chaper title, insert, hyperlink, document, location, headings, pick the right chapter, then click ok, then click ok again.
Whew, that was harder than it should be. Again, if you have Word on a PC, step 6 is actually unnecessary if you select to insert your table and select the checkbox for substituting hyperlinks for page numbers. Why they left this really cool feature out of the Mac version, I don’t know.Jill
Aldebaran Web Design, Seattle
Jill Olkoski has a BS in Engineering, a BS in Computer Science and an MA in Clinical Psychology. She delights in using her advanced technical and psychological skills to help small business owners develop cost-effective and successful websites.